The problem

Supplier approval runs on email, spreadsheets and chasing

Hundreds of supplier sites and materials, each with certificates, specs and risk assessments that go out of date on their own clock.

What technical teams tell usWhat Qualanta does
"We spend our days chasing."Expired certificates and missing documents are found by someone opening a spreadsheet.
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Chasing that runs itselfEvery document has an expiry; reminders go to the supplier before it lapses, not after.
Every spec arrives in a different formatEach one is read line by line to find what is missing.
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Your template, checked by exceptionSuppliers fill your structured spec in a portal; Qualanta flags only the gaps.
Agents hide the real supply chainThe same factory reaches you through two agents, and no one record shows it.
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The chain, mappedManufacturing sites, agents and materials linked, so one incident finds every product it touches.
"Show me the evidence."Audits lean on narrative and on the one person who knows.
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Audit-ready, alwaysEvery decision, score and document versioned, with who did what and when.
How Qualanta works

One flow from request to review, with your team deciding

Suppliers do the data entry in their portal, Qualanta checks it, and your team only sees what needs a judgement.

SupplierQualantaYour team
1Request

Invited to the portal

Picks the right SAQ: material, packaging or service

Raise a supplier or material request

2Self-service

SAQ, certificates, policies signed, spec on your template

Tracks what is in and what is due

Nothing to retype

3Check

Answers queries in the portal

Checks every document and spec; flags only the exceptions

Works the exceptions list

4Risk

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Pre-fills supplier and raw material risk scores from the data

Confirms scores and mitigations

5Approve

Told the outcome

Routes to the right approver; concessions carry an expiry

Approves, rejects or concedes

6Keep in date

Reminded before anything lapses

Review dates set by risk; renewals chased

Reviews when due

7Perform

Responds to NCs with root cause

KPIs, NCs and complaints build the supplier's record

Acts on the trend

Your supply chain

Approve by supplier and site, talk to the one you buy from

Agents, brokers and the same factory behind several agents are modelled as they really are, so nothing is approved twice or missed once.

Manufacturing sites

  • Approved at site levelCertificate, SAQ sections 1 to 7, allergens on site
  • Risk assessedEach site, each material it makes
  • Shared onceA site behind two agents is one record
Qualanta
Linksite, agent and material in one chainRouteevery query to the direct supplierTracefrom an incident to every product

Direct suppliers and agents

  • Own the conversationQueries, chasers and NCs go to them
  • Approved in their own rightAgent and broker certification, SAQ sections 6 and 7
  • See their tasksOne portal list of what is due
Risk, scored

Your risk assessments, pre-filled, set the review date

The scoring rules are yours. Qualanta pre-fills what the records already say and your team confirms the rest.

Supplier riskEvery site and agentAccreditation, history, allergens, location, ethics. Any critical answer makes the supplier high risk.High: yearly · Low: every 3 years
Raw material riskFive categoriesFood safety, integrity, commercial, ethical and security of supply, each banded high, medium or low.Mitigation required on high and medium
VulnerabilityFraud and substitutionOccurrence, detectability and profitability multiply to a priority number, fed by horizon scanning.Reviewed at your quarterly forum
The resultAn approved supply list that keeps itselfScores, status and next review on every supplier and material, filterable by ingredient, origin or site.Change a material, the review reopens
The demo · press Next to go step by step

Try Qualanta on a working site, step by step

A made-up ready-meals maker with its suppliers, agents and materials. Each step shows you what to press.

Beyond approval

The same records run KPIs, complaints and floor checks

Approval is the first module. Each next one reads the records already there, so nothing is keyed twice.

1Supplier KPIsThe quarterly scorecard, filled inOn time in full, NCs by severity, stock affected and approvals on time, scored against your thresholds.Alerts when a supplier drops below target
2Non-conformancesRaised, chased, closedRaised against the supplier and site, root cause and corrective action required, overdue responses chased.Full audit trail on every NC
3ComplaintsCase-managed, trendedEvery complaint logged, sales pulled in for complaints per million units, trends found across shared ingredients.Never repeat an upheld complaint
4Digital checksPaperless audits on the floorGMP, glass and plastics checks on a tablet, failures raised as actions, all held as records not paper.Replace the paper and the app you rent
How to start

Map your process first, then build Qualanta around it

The tool follows your procedure, not the other way round. Nothing is spent until the process and the case are clear.

1FreeScoping dayA brown paper session on your real examples, request to review.You get: your process, mapped
2FreePlaybackWhat works today, what is configured, what is built.You get: a clear fit and gap
3Your callBusiness caseA one-off build cost, not another subscription.You get: a case you can fund
4Weeks, not monthsPilotA group of suppliers and materials, live.You get: proof on your own supply base
5Then growNext moduleComplaints, digital checks, KPIs.You get: one system, not six
Your procedure Your templates, scoring and approvals.Your data You own it, with a clean exit.Your decision You stay the final risk owner.
QualantabyLibra Europe

See it on your own supply base

To book a free scoping day, contact rob.baldwin@libraeurope.com

Qualanta by Libra Europe